Grant Specialist

POSITION DUTIES AND QUALIFICATIONS 

SUMMARY OF DUTIES:

Serves as the primary contact for grant application submittals and reporting to federal agencies regarding grants and is responsible for planning, writing and monitoring grants to include grant proposals and submittals to appropriate agencies.

DUTIES AND RESPONSIBILITIES:*

Position Specific Summary
 

The Grant Specialist position at the City of Tucson’s Department of Housing and Community Development is responsible for identifying grant opportunities, drafting proposals, maintaining awarded and post-award processes, ensuring compliance with reporting requirements, and providing budgetary guidance to optimize the success of grant-funded projects. 

Work is performed under the supervision of the Deputy Director of Housing and Community Development. This position does not supervise.   

Duties and Responsibilities
 

Conducts research to identify relevant grant opportunities from federal, state, local, and private funding sources that align with the organization’s mission and strategic goals. Maintains an up-to-date database of potential grants, including deadlines and requirements. Collaborates with internal and external stakeholders to gather necessary information for proposals, including data, budgets, and program details. 
 

Drafts clear, compelling grant proposals and applications, ensuring they meet the guidelines and criteria of funding organizations. Monitors grant-funded programs to ensure they align with the goals and objectives outlined in the grant proposals. 
 

Coordinates the submission of grant applications, ensuring all required materials are included and deadlines are met. Reviews and edits proposals for accuracy, completeness, and compliance with grant requirements before submission. 
 

Assists with managing awarded grants by tracking key performance indicators (KPIs), ensuring compliance with funding agency regulations, and coordinating project timelines. Monitors spending to ensure it aligns with approved budgets and grant guidelines.  
 

Prepares and submits required reports to funders, including progress reports, final reports, and financial reports. Maintains organized records of all grant-related documentation for auditing and compliance purposes. Assists in evaluating the effectiveness of grant-funded programs by tracking outcomes, identifying challenges, and recommending improvements or corrective actions as needed. 
 

Works closely with program and finance staff to develop and maintain grant budgets, ensuring expenditures are tracked and reported in alignment with grant stipulations. Reviews and analyzes financial reports to ensure the proper allocation and use of funds as per the grant terms. 
 

Maintains clear and ongoing communication with stakeholders regarding grant progress, outcomes, and any issues that may arise. Builds relationships with funders to ensure continued support and future funding opportunities. Assists in educating staff on best practices in grant management and reporting. 
 

Performs all other duties and tasks as assigned. 

* All duties, responsibilities listed are subject to change.

MINIMUM REQUIRED QUALIFICATIONS:

Education:

Bachelor's degree

Work Experience:

Two (2) years of directly related experience

License:

Any combination of relevant education and experience may be substituted on a year-for-year basis.

ADDITIONAL MINIMUM REQUIRED QUALIFICATIONS:

Education:

Bachelor's degree

Work Experience:

-Budget Analysis, Community and Social Services, Contract Development, Technical Writing

License/Certifications:

Languages:

PREFERRED QUALIFICATIONS:

Experience:  
 
Overseeing funding related to Department of Housing and Urban Development (HUD) programs. 

Managing budgets and financial reporting.   

   
Five (5) years experience or more: 
 
Writing federal and non-federal grants related to housing, homelessness, and community development.   

Managing government, philanthropic and charitable grants and contracts in a non-profit setting. 

ADDITIONAL POSITION INFORMATION:

Position Title:

Grant Writer

To view the full job profile including classification specifications and physical demands click here.

Department Name: 

Housing and Community Development

Department Link: 

https://www.tucsonaz.gov/Departments/Housing-and-Community-Development

Recruiter Name:

Diana Bauer (105503)

Recruiter Email:

HCD_HR@tucsonaz.gov

FTE%:

100

FLSA:

Exempt

Position Type:

Regular

 COMPENSATION & BENEFITS 

Full Hourly Range: $26.57 - 45.84 USD

The Full Hourly Range reflects the City of Tucson's pay range at the time of posting. The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The City of Tucson offers a generous benefits package for benefit-eligible positions.The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.

With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.

You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

POSTING INFORMATION 

Posting Close Date: 

Applicants must submit their completed application by 12-08-2024 at 11:59 p.m. MST

APPLICATION INSTRUCTIONS

Please see the special application instructions below and follow the directions for applying to this position.

Special Instructions:

This position requires a cover letter addressing how you meet the preferred qualifications for this role. 

Interviews are tentatively scheduled for the week of December 16th.

Physical and lifting abilities/requirements are determined by position and are included in the position description.

Background Check:  This position has been designated to require a criminal background check. 

CITY OF TUCSON IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status.  If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).  Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD 

The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.govor 520-791-2619

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. 

Questions? If you need assistance applying for any position, please contact recruitment@tucsonaz.gov or 520-791-4241​.

HCD_HR@tucsonaz.gov