Program Coordinator

                                            JOIN OUR TEAM AS A PROGRAM COORDINATOR! 

Title:  Program Coordinator 

Department: Public Works

Annual Salary:  $57,598.00 - $80,637.00

Job Type: Full Time

Location : New Port Richey, Florida

Closing Date:  Thu. 02/13/25 11:59 PM Eastern Time

General Description:  The Program Coordinator - Public Works is a highly demanding position, responsible for the coordination of multiple activities of the Public Works branch including office management, payroll, and supervision of administrative employees. Performs and oversees advanced clerical and office coordination tasks. 

Essential Job Functions: 

• Performs analytical, administrative, and office supervisory work.
• Responsible for the administrative functions of the entire department and employees tasked with hiring, personnel matters, records management, payroll, risk management, public record requests, and other administrative support functions.
• Provides supervision, guidance, training and review of subordinate and administrative staffs work to ensure accuracy, completion and timeliness.
• Assists in the work of the director and management team including researching and routing information in a timely manner; drafting and distributing professional and public correspondence; collecting and analyzing information; and documenting sensitive and confidential information.
• Compiles information and data for reports preparation and submission. Researches and recommends solutions to matters regarding office administration.  Handles confidential office issues using good judgement, maintains files for the department head and office.
• Advises director and management team of important information pertaining to departmental employees, policies, and procedures.
• Provides clerical assistance to the management team.
• Serves as liaison between the department employees and the Human Resources department.
• Assists with updates to personnel policies, procedures, and job descriptions.
• Interprets, recommends, and implements improvements to administrative policies and workflow procedures.
• Prepares forms and composes letters for director's signature.
• Coordinates annual performance evaluations, and collection of required documents for various events and needs per HR requests.
• Ensures all requests are completed and referred to appropriate party.
• Accesses, secures restricted, sensitive and confidential records to include records involving personnel, payroll, medical, performance, and disciplinary.
• Coordinates departmental Workers Compensation claims with staff and Risk Management.
• Reviews outgoing correspondence for conformance with policies, approvals, signatures, format, grammatical and typographical errors.

Knowledge, Skills and Abilities:

• Knowledge of business English, writing, spelling, proofreading, and punctuation.
• Strong communication skills and the ability to establish and maintain effective working relations with the public and Pasco County BOCC employees.
• Ability to answer phones and emails with professional office etiquette and refer and/or take messages.
• Ability to present ideas and findings clearly and concisely in both written and oral form.
• Ability to supervise and coordinate complex projects effectively.
• Ability to work with various groups and stakeholders to complete projects.
• Knowledge of Adobe Acrobat along with ADA Compliance Document Processing.
• Ability to solve problems, efficiently provide solutions, and execute processes through completion.
• Knowledge of public records request policy and procedures.
• Knowledge of all Microsoft Office Suite Programs.
• Ability to supervise employees in daily project production and deadlines.
• Ability to make decisions in accordance with departmental rules, regulations, and policy.

Minimum Requirements:

PHYSICAL SKILLS: Ability to communicate effectively using written, verbal, and graphic mediums.

EDUCATION, TRAINING, AND EXPERIENCE: Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration or a related field and three (3) years of related professional experience. Experience working with different disciplines such as Attorneys, Engineers, Real Estate professionals, Accountants/Fiscal professionals, etc.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS: Must possess a valid Florida driver's license. 

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. 

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law. 

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., chapter SSA7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021