Senior Human Resources Technician - Operations & Recruitment (2 Positions)

Senior Human Resources Technician - Operations & Recruitment (2 Positions)

MiraCosta College

For full details and to apply, go to https://apptrkr.com/6129309

Assignment Category: Regular Position

Position Details:

Two (2) regular, full-time positions, 40 hours per week, 12 months per year at the Oceanside Campus — one (1) in HR Operations and one (1) in HR Recruitment. For both positions the normal work schedule will be Monday through Friday, 8:00 am – 4:30 pm. Employees may be approved for up to three days of remote work, pending approval from the VP of HR. Those selected for these positions will be subject to assignment to any district facility during any hours of operation.

The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews may be in-person or via Zoom.

Please state which of the two (2) positions you are interested in, or if you wish to be considered for both, in your cover letter.

REMOTE WORK :
MiraCosta College believes that flexible work enables employees to achieve a more successful balance between work responsibilities and family life. The District offers the opportunity to telework (remote work) for certain positions, depending on the operational needs of the District and the provisions of the telework policy. Probationary and temporary employees are not eligible to telework unless approved by the appropriate vice president. No employee is guaranteed the right to telework. No employee shall be authorized to telework 100% of the time; regular, on-campus presence is expected for all District employees on a weekly basis.

RESIDENCY REQUIREMENT :
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee’s regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.

The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.

Salary Range: 24

Compensation: Starting at $77,012 per year (range 24, step 1), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.

Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.

Benefits:

MiraCosta College offers an array of benefits to eligible employees.

• The district pays 100% of the cost of medical, dental and vision insurance for eligible employees and dependents
• $100,000 life insurance policy
• Up to $250 of benefit credits per month to help pay for a variety of voluntary benefit options, such as supplemental life insurance, disability coverage, dependent care flexible spending account (FSA ), and Health Reimbursement Arrangement (HRA )
• Vacation, sick leave, and up to 18 paid holidays
• State pension system retirement benefits (CalPERS)
• Free and confidential employee assistance program
• Wellness Program
• Participation in the District’s Early Retirement Program
• Professional Development Opportunities
• Tuition fee reimbursement

Position Term in Months: 12

Application Procedure:

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the “Screening and Interview Committee” specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications. Please be sure to state which of the two (2) positions you are interested in, or if you wish to be considered for both, in your cover letter.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/credentials/leaflets/foreign-transcript-evaluation-(cl-635). Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.

Retired STRS members are not eligible for this position.

We encourage you to apply, even if you don’t believe you meet every one of the desirable qualifications described below.

Basic Function:

Under general supervision, perform highly responsible and difficult paraprofessional and technical duties in support of the district’s Human Resources department and programs; independently coordinate complex recruitments, selection and hiring processes; serve as liaison to and support the faculty equivalency process; serve as functional lead for the applicant tracking system; and provide training and technical guidance to Human Resources Technicians and Human Resource Assistants on department policies, procedures, programs and processes.

Distinguishing Characteristics:

Senior Human Resources Technician is distinguished from Human Resources Analyst in that an incumbent in the latter class performs professional assignments requiring the use of management and human resource theory and principles gained through professional education and experience.

Essential Duties & Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

2. Coordinate all phases of the recruitment and hiring process for district faculty, staff and administrators, ensuring compliance with district, state and federal law and state education code requirements; coordinate with administrators, hiring chairs and committees on recruitment processes; provide advice and recommendations on recruitment, advertising and outreach methods and sources to ensure appropriate pools of well qualified and diverse candidates; review job descriptions and write, edit and post job announcements, subject to review of essential job functions by the Human Resources Analyst or Human Resources Supervisor; work with advertising agency to advertise positions; periodically evaluate effectiveness of advertising sources; disseminate job vacancy information to various external organizations.

3. Act as primary contact for job applicants throughout the employment process; answer questions and assist with escalated application and minimum qualification questions.

4. Coordinate, support and oversee the work of screening and hiring committees; review and ensure committee diversity; provide training and develop training materials as needed on committee responsibilities; advise screening/interview committees on responsibilities and timelines.

5. Screen applications for conformance with district and various state minimum qualifications; monitor applicant pools to ensure sufficient well qualified applicants and needed diversity; develop recruitment timeline and interview schedules; recommend oversee and/or develop appropriate screening, interview, and testing materials; calculate and approve diversity of applicant pools for classified positions and obtain approval for faculty and educational administrator positions; coordinate finalist interviews and initiate reference checks.

6. Prepare official offers of employment for new hires; determine salary placements in accordance with district salary placement policies and guidelines and the correct retirement plan elections; prepare explanations of salary determinations in the event of disagreements; prepare and issue offer letters and employment contracts; explain and coordinate onboarding processes and required background checks and other clearances to new hires and ensure their timely completion.

7. Coordinate the online personnel requisition process in Workday and SharePoint; complete complex employment transactions in Workday, requiring a highly detailed understanding of employment, compensation and benefit types and their application; review, audit and approve staffing transactions including new and additional hires and assignment extensions; return transactions to requestors for correction of any errors; review and approve stipend amounts in accordance with district policies and guidelines.

8. As liaison to the faculty Equivalency Committee, coordinate the equivalency determination process for faculty positions with departments, committees and applicants; verify the completeness of supporting documentation for committee consideration; guide equivalency candidates on preparation of requests, including the appropriate guidelines under which to apply; work with Equivalency Committee chair and consult with state chancellor’s office and/or state academic senate regarding degree title questions.

9. Serve as functional lead for the applicant tracking system; make recommendations regarding system modifications to improve functionality and/or user interface; make changes to system directly and/or through vendor.

10. Develop training and resource materials and provide training to Human Resource Technicians and Human Resource Assistants on department policies, procedures, programs and processes including the application of Workday and applicant tracking system functionalities and department operations; serve as a technical resource to new Technicians and Assistants while carrying out assigned work responsibilities.

11. Generate and manipulate employment transaction reports from multiple sources to prepare the personnel actions section of the monthly board report, as well as new hires report for the state Employment Development Department.

Other Duties:

1. Process complex verification of employment forms for current and former employees, including researching employee records.

2. Represent the college at job fairs and other events.

3. Create, develop, maintain and update specialized and custom forms, databases, logs, files, records and reports; design, develop and maintain spreadsheets and databases requiring data interpretation and manipulation.

4. Provide backup to other department staff as needed.

5. Perform related duties as assigned.

Knowledge Of:

1. Human resource concepts, policies, procedures and practices applicable to the administration of recruitment, selection, hiring and benefit programs and how they relate to diversity, equity and inclusion initiatives.

2. Federal, state and local laws and regulations, State Education Code and State Chancellor’s Office provisions and labor agreement provisions governing administration of the district’s human resources program for classified staff, faculty and administrators.

3. Policies, procedures and processes used in the recruitment, screening for minimum qualifications and testing of applicants for job related qualifications.

4. Equivalency process requirements and guidelines and their application in a wide variety of applicant cases.

5. Principles, practices, concepts and techniques used in customer service, public relations and community outreach.

6. Practices and techniques in the development of employee training on human resources programs, procedures, processes and systems.

7. Modern office practices, procedures and equipment including computers and applicable software programs.

8. Operations of the district’s human resources management systems and practices and procedures for processing employee and applicant information.

9. Operations, services and activities of a community college district.

10. Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation.

11. District organization, functions, rules, policies and procedures applicable to assigned areas of responsibility.

12. Safety policies and safe work practices applicable to the work.

Ability To:

1. Coordinate recruitment and selection processes for all employee types in conformance with district policies and all applicable legal and regulatory requirements.

2. Organize, set priorities and exercise sound independent judgment with a high degree of attention to detail in a fast-paced environment with competing priorities.

3. Understand, interpret, explain, apply, analyze and reach sound decisions in accordance with legal and contract requirements, district and department policies, procedures and plan provisions pertaining to assigned areas of responsibility.

4. Understand, explain and process onboarding for new and returning employees of all types.

5. Represent the district and department effectively with other departments, applicants and screening/interview and other committees.

6. Provide effective training and technical guidance to lower-level staff.

7. Learn, utilize and train others in the use of complex computer systems and tools for administration of a wide variety of employment programs and activities.

8. Prepare and maintain accurate and complete files and records.

9. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions.

10. Maintain confidentiality of district and personnel files and records.

11. Track statistical information utilizing complex spreadsheets and databases.

12. Communicate effectively, both orally and in writing.

13. Understand and follow written and oral instructions.

14. Operate a computer and standard business software.

15. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

16. Establish and maintain effective working relationships with all those encountered in the course of work.

Education & Experience:

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Graduation from a four-year college or university and two years of related human resources experience particularly involving the recruitment and/or hiring of employees in diverse occupations; OR graduation from an associate degree program and four years of related human resources experience particularly involving the recruitment and/or hiring of employees in diverse occupations; OR an equivalent combination of training and experience.

NOTE : For work experience, one “year” is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

Desirable Qualifications:

Licenses & Other Requirements:

Physical Effort:

The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds. Ability to work at a computer, including repetitive use of a computer keyboard, mouse or other control devices. Ability to travel to various locations on and off campus as needed to conduct district business.

Emotional Effort:

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions:

Primarily business office environment; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; occasional evening, weekend and/or holiday hours required on an as-needed basis.

Posting Number: S24/25064P

Human Resources Contact Information: jobs@miracosta.edu or 760.795.6854

Job Close Date: 04/15/2025

Open Until Filled: No

First Screening Date:

Diversity, Equity & Inclusion

MiraCosta College is an Equal Opportunity Employer and is committed to providing an educational environment that affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. The college’s commitment to inclusion, diversity, equity, and accessibility is expressed in the policy found at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Inclusion-Diversity-Equity-Accessibility.pdf. Click on the following link to view the IDEA website: https://www.miracosta.edu/office-of-the-president/idea/index.html.

MiraCosta College is committed to creating a racially just campus climate. Individuals and their diverse cultures and identities are welcomed, nurtured, and validated. MiraCosta College takes institutional responsibility for closing the equity gap for disproportionately impacted populations including Latinx and Chicanx communities, Black and African American communities, Native Hawaiian and Pacific Islander communities, Native American communities, lesbian, gay, bisexual, trans, queer/questioning, intersex, and asexual (LGBTQIA+) communities, veteran communities, former foster youth, adult students, and students from low socioeconomic statuses. MiraCosta will continue to serve all constituents with values rooted in equity, diversity, inclusion, and community. MiraCosta College’s Mission, Vision, Commitment, and Institutional Values & Goals can be viewed at https://www.miracosta.edu/office-of-the-president/_docs/mcc_mission_statement.pdf.

The college was designated as a Hispanic Serving Institution (HSI ) in 2013. This significant recognition acknowledges our institution’s continuous efforts to support the academic performance and unique needs of Latinx students, many of whom are attending college for the first time or are first-generation. We are a veteran and military supportive institution and an Achieving the Dream Leader College. The successful candidate will join a campus that exhibits its dedication to all students and faculty through offering robust, culturally-responsive events, including speaker series dedicated to heritage month events through the Social Justice and Equity Center.

About MiraCosta College

MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf

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